A good maintenance plan has three layers. The first is the calendar of legally mandatory inspections: electrical safety measurement, fire safety checks, chimney sweeping, lift inspection and the periodic heating system check required by Government Decree 676/2023. These have fixed, legally defined frequencies, and missing them can lead to fines.
The second layer is lifecycle planning: when a given piece of equipment or structural element is due for replacement based on manufacturer data or experience. With a 20-25 year old lift, a 15 year old roof insulation or an ageing water network the question is not whether it will fail, but when, and that can and should be planned into the renovation fund.
The third layer is experience data: which systems caused recurring problems in recent years, where fault reports keep coming back. This information only exists if tickets are documented regularly and stored in a searchable form, not just on paper in an office drawer.
The practical benefit shows up in the predictability of the renovation fund: if everyone knows the lift refurbishment is due in three years, the general meeting can schedule contributions in time instead of imposing a sudden one off special levy.
A well kept plan also shows when it makes sense to combine works: if scaffolding goes up for facade insulation anyway, it is practical to replace the gutters or renew the facade lighting at the same time, because the cost of the scaffolding is already part of the project.
Merbo keeps a maintenance calendar for every managed building that links mandatory inspections, lifecycle estimates and past fault history, so the supervisory committee can base decisions on a predictable schedule rather than on surprises.